How to submit a Glasgow preprint
This describes how to prepare a paper for inclusion as a Glasgow preprint and for submission to the LANL preprint server.
Please let the "Preprint Coordinator" know when you have submitted your document to LANL, by emailing ppepreprints113@physics.gla.ac.uk.- Ideally the paper should be formatted in LaTeX.
- If this is not possible a binary format (ideally Word and PDF) is acceptable for Glasgow, but usually not for LANL, due to size restrictions.
- Preprint numbers are assigned in the order they are successfully submitted.
- Please seek approval from the "Preprints Reviewer" (currently Tony Doyle) for your finalised preprint.
Once you have read the instructions below, please proceed to the submit form.
Note that the deadline for submission of 2007 preprints is 23rd November 2007. After that date, any papers submitted will be 2008 preprints.
LaTeX format
There are a few of things to do to make the LaTeX fit the Glasgow format.
Step 1
Copy the files glas.sty and glasgow.eps and put them in your paper's source directory.
Step 2
Edit the paper's LaTeX file.
Find the bit at the top (usually the first line) that says:
| \documentstyle{whatever}[article] |
Add "glas" in the curly bracket section so it looks
like:
| \documentstyle{whatever, glas}[article] |
This should work regardless of whether it's [article] or not.
If you don't have a \documentstyle, you will have as
your first line:
| \documentclass{article} |
In this case, add an extra line below it with:
| \usepackage{glas} |
Again, this should work regardless of the document class.
The paper (i.e. the journal you have submitted to) may have its own format package that they require you to use. This will either be included in the documentstyle command or a usepackage statement. What this is called depends on the journal - find out from them. It's usually in the journal's LaTeX formatting instructions.
If the journal's package defines any macros and you have used these macros in your text you will need to leave this package in. Put the "glas" or the \usepackage{glas} AFTER the original paper's package and the formatting may be OK. If the formatting is not OK or the paper does not compile, then the two packages are probably interfering, so you will have to either hack out the non-standard definitions from the journal's package and include them in your code (see LaTeX handbook) or rewrite your document using standard LaTeX, avoiding the journal specific commands.
If the journal package does not define macros and the paper compiles fine without the journal's package, then remove the package inclusion statement from the paper by deleting the relevant name from documentstyle or removing the relevant usepackage statement.
If you've no idea what this is about, and you can't find any reference to \usepackage or "packages" in the journal's LaTeX notes, then you can probably safely ignore the last three paragraphs.
Step 3
Keep editing the file and find the line:
| \begin{document} |
Add this directly below it:
|
\begin{titlepage}{GLAS-PPE/2008-??}{24$^{\underline{\rm{th}}}$ January 2008} \title{PAPER TITLE} \author{AUTHOR-A$^1$, AUTHOR-B$^1$, AUTHOR-C$^2$,\\ AUTHOR-D$^1$, AUTHOR-E$^3$, AUTHOR-F$^3$\\ \\ $^1$ University of Glasgow, Glasgow, G12 8QQ, Scotland\\ $^2$ Somewhere else\\ $^3$ Another place} \begin{abstract} PUT YOUR ABSTRACT HERE \vspace{0.5cm} \begin{center} {\em CONFERENCE NAME}\\ {\em CONFERENCE PLACE} \end{center} \end{abstract} \newpage \end{titlepage} |
Fill in the parts in bold. A preprint number will be assigned to you, so leave it as question marks. Remove any lines that do not suit your paper. You can always fiddle with the vspaces or add new sections if you need to change the layout of the page.
The text in the box is available here.
Step 4
There is likely now much repetition of the abstract and authors. How this is formatted depends entirely on the journal although it is usually very close to the beginning of the documents. Regardless of how it is formatted, remove it, since Step 3 gives you a Glasgow preprint title page instead.
Step 5
Fix bugs and make it compile. Check you like the formatting.
If it doesn't compile, it'll get sent back.
Step 6
People using Windows please do a
chmod a+r *
on the files from Unix, otherwise they will not be seen.
Once you are ready to submit the preprint, please proceed to the submit form.
Non-LaTeX format
If the format is Word, please put the Word template as the front page of your paper, and fill in the blanks. The easiest way is just to put a page break in at the start of your document, go back to the empty page, and cut and paste from the template. You'll have to fiddle with the table margins (though not the text margins), since Word tends to mess them up if you insert; this is why people use LaTeX. Also make sure that the text on the titlepage is font size 12 - this sometimes gets changed. If the paper has it's own journal specific title page, please remove it, although keep in the reference to the journal.
Please have both the binary source format (e.g. the Word document) AND the generated PDF.
Adobe Distiller is available in the detector development lab and will allow you to generate PDF from Word; this should also work for a document from any Windows based program.
LANL will generally not accept Word, though they will accept the generated PDF. Note that if the PDF is greater than about 100K, or any of the images are greater than about 50K, the submission will be rejected. Resize your images prior to generating the PDF. Adobe Photoshop is available in the detector development lab and can be used to reduce the size of images (at a consequent loss of resolution). The documentation should also be around to explain how to do this. If this doesn't work and you really want it on LANL, rewrite it in LaTeX.
People using Windows please do a
chmod a+r *
on the files from Unix, otherwise they will not be seen.
Once you are ready to submit the preprint, please proceed to the submit form.
Problems
If there are any problems please mail ppepreprints113@physics.gla.ac.uk.